Free 30-day hosted trial · No credit card
Records, hiring, time, payroll, 401(k), performance and a private AI assistant, running on your own server so your people's data stays with you.
Sends approved hours, time off and 401(k) deductions to the payroll you already use
HeartWoodHR™ takes the busywork off your plate, so you can spend your time on your people, a better workplace and a growing business.
Every employee's details, documents and history live in one secure record. Workforce Insights and ready-made reports show headcount, turnover and tenure the moment you need them, and scheduled reports land in your inbox.
Get a DemoPost a job, move candidates through your stages and collect interview feedback in one place. When someone accepts, onboarding checklists hand the right tasks to HR, IT and their manager, so day one feels ready.
Get a DemoWeekly timesheets, overtime and time off are approved in a click, then sent with 401(k) deductions straight to ADP, Paylocity, Gusto or any payroll, or run payroll right here. No more typing the same numbers twice.
Get a DemoShow people you're invested in them. Set clear goals, run fair reviews and 360° feedback, share announcements, and let employees find answers themselves with self-service and HeartWood AI.
Get a DemoDefine salary structures once and apply them to the right people. Allowances, deductions, bonuses and tax rules are calculated for you, and pay changes go through approval before they reach a payslip.
Get a DemoMost HR AI sends your data to someone else's cloud. HeartWood AI runs on an open-source model on your own server, so policy answers, personal questions and job descriptions never leave your company.
Start in the cloud with no setup. When you're ready, keep it hosted or move everything to your own server.
Tell us your company and choose your address, like yourcompany.heartwoodhr.com. We confirm by email.
Once approved you get your own instance, with its own separate database. Set your password and invite your team.
Stay hosted, or move to your own server with every record, document and setting included.
Early-access customers
Be one of the first teams to share your story.
Sample quote: replace with a real customer's words about HeartWoodHR™.
Sample quote: replace with a real customer's words about HeartWoodHR™.
Sample quote: replace with a real customer's words about HeartWoodHR™.
Sample quote: replace with a real customer's words about HeartWoodHR™.
HeartWoodHR™ is complete HR software that brings employee records, hiring, onboarding, time, leave, payroll, 401(k), performance and reporting together in one place, with a private AI assistant, so your information is accurate, secure and connected.
Yes, two ways. It sends approved hours, overtime, time off and 401(k) deductions to ADP Workforce Now, ADP RUN, Paylocity, Gusto or any payroll that takes a CSV file, and it can also run payroll itself with contracts, allowances, deductions and payslips.
One yearly license per active employee covers every module, with no AI usage fees. See the editions or ask for a quote, and try it free for 30 days first.
It's built for US companies, with US payroll providers, overtime rules and 401(k) limits. Because it runs on your own server, you can host it in any cloud region or on your own hardware.
No. HeartWoodHR™ is software, not a co-employer. You stay the employer of record and keep full control of your people, pay and benefits providers.
No. HeartWood AI uses an open-source model that runs on the same server as HeartWoodHR™. Questions, answers and records are never sent to an AI company.
On your own server, or in your own private hosted instance with a database used by nobody else. Two-factor sign-in, role-based permissions, audit history, encrypted connections and nightly backups come as standard. See the security page.